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As much as 99% of the unaccounted for equipment is notebook computers

Laptops are for many governmental agencies both a blessing and a curse. It’s nearly impossible for field agents and administrators to do work abroad without a notebook, yet at the same time with laptops continually being lost or stolen they represent a significant security risk.

According to CQ Politics, a recent audit at the U.S. Department of State has found that about $30 million in equipment is unaccounted for. One official claims that possibly as much as 99% of that dollar figure is composed of missing laptops.

According to officials familiar with the audit, as many as 400 of the missing laptops belong to the Department of State’s Anti-Terrorism Assistance Program, which is the department that provides training and equipment like laptops to foreign police and security forces.

The fact that at least 400 of the lost laptops are attributed to the Anti-Terrorism Assistance Program is ironic because the program is actually tasked with the securing of the departments networks, equipment and laptops.

CQ Politics cites sources not willing to go on the record as saying that the State Department Inspector General launched an audit of equipment three months ago and that only stage one—the actual inventory of equipment—has been completed.

The head of a House Appropriations subcommittee overseeing State Department operations, Nita M. Lowey, says she is concerned about the security implications of a massive loss of notebooks and equipment. The security implications are grave considering that the State Department often conducts secret diplomatic relations with foreign governments.

Lowey issued a statement through a spokesman saying, “The importance of safeguarding official laptops and office equipment containing sensitive information is not a new concern. I intend to review the facts about this situation.”

Officials are not saying that the notebooks have been stolen at this time and the equipment will remain listed as unaccounted for until the whereabouts of the equipment is verified.

Some unnamed officials at the State Department think that the stated 400 notebook number may be overly optimistic. One official quoted by CQ Politics points out that the average State Department notebook costs $3,000 and if 99% of the $30 million in unaccounted for gear are notebooks the number of unaccounted for notebooks would be in the thousands.

The unaccounted notebooks and other equipment at the State Department could dwarf the loss the IRS had slightly over a year ago when an internal audit showed that the IRS had nearly 500 notebooks unaccounted for or stolen with personal information on hundreds of tax payers stored on them.



Comments     Threshold


1000=$30 million?
By cblais19 on 5/7/2008 9:06:24 AM , Rating: 4
Not quite sure how 1000 laptops=99% of $30 million is missing equipment. Even at vastly inflated government contracting prices, that seems a bit high, no? Not that this is very surprising, I work for the DoD and when my office did a hardware refresh we turned up two laptops as missing, and were never able to find them.




RE: 1000=$30 million?
By cblais19 on 5/7/2008 9:06:52 AM , Rating: 2
is = of


RE: 1000=$30 million?
By 16nm on 5/7/2008 10:48:06 AM , Rating: 2
quote:
Not quite sure how 1000 laptops=99% of $30 million is missing equipment.


Yes, well, you wouldn't think that if you knew how much our government pays for a toilet seat.


RE: 1000=$30 million?
By weskurtz0081 on 5/7/2008 1:27:07 PM , Rating: 3
Well, instead of knowing how much the Gov't pays for a toilet seat, since we aren't talking about missing toilet seats, why not tell us how much they pay for a laptop. I agree with the original poster, I have seen how much they have payed for certain computer hardware, and while slightly more pricey than the civilian counterpart, it wasn't ANYTHING like the toilet seat rumor that has been around for years. Not saying the Gov't doesn't overpay for certain things, just that I haven't seen any electronics being over payed on the scale of the "toilet seat"....


RE: 1000=$30 million?
By 16nm on 5/7/2008 7:44:00 PM , Rating: 2
quote:
Well, instead of knowing how much the Gov't pays for a toilet seat, since we aren't talking about missing toilet seats, why not tell us how much they pay for a laptop.


Yes, I'm quite interested in knowing this, too.


RE: 1000=$30 million?
By eye smite on 5/7/2008 9:55:47 AM , Rating: 2
The other question is, why are we charging these idiots that lose their laptops for the laptops right out of their paychecks. I mean, dude, it's time to go get a gov't job so we can have free computer equipment, yeah?


RE: 1000=$30 million?
By cblais19 on 5/7/2008 10:12:13 AM , Rating: 2
Depending on the department, quite frequently you have multiple users on the same piece of equipment, thus preventing blame from being easily attributed to one specific person. Plus you dont know what was in process to have these computers wander away. It could be during a hardware refresh where they got "lost in transit," moving offices, heck we found computers hidden in file cabinets for some reason at my office once.

Plus most of these computers are about terrible, I really dont know why somebody would take one home.


RE: 1000=$30 million?
By erikejw on 5/7/2008 7:45:48 PM , Rating: 2
"lost in transit"

That is exactly the same as I should have left it to the IT department but it ended up at my own home, right.


RE: 1000=$30 million?
By Kenenniah on 5/7/2008 10:30:54 AM , Rating: 3
quote:
Some unnamed officials at the State Department think that the stated 400 notebook number may be overly optimistic. One official quoted by CQ Politics points out that the average State Department notebook costs $3,000 and if 99% of the $30 million in unaccounted for gear are notebooks the number of unaccounted for notebooks would be in the thousands.

I believe these unnamed sources misunderstood something. The 400 laptop estimate they think is optimistic is for one program only (Department of State’s Anti-Terrorism Assistance Program), whereas the $30 million is for the entire State Deparment. So both could be correct. It could be thousands of laptops missing, but only 400 for the one program.


RE: 1000=$30 million?
By Bender 123 on 5/7/2008 10:50:43 AM , Rating: 3
You would be amazed at how much these systems cost to get the software licenses needed and pay for support and network infrastructure...I work as a manager at a hospital/clinic system and, by the time we get Windows, Office, Electronic Medical Record, citrix, etc...a desktop costs near $3000. Decent laptops will run near $4000 a piece...Its amazing how being legal is also very expensive.


RE: 1000=$30 million?
By cblais19 on 5/7/2008 11:03:05 AM , Rating: 2
Guess thats a point, if they have 4-5k computers or other equipment missing at approx. $4k/piece thats 15-20 million dollars right there.


RE: 1000=$30 million?
By Bender 123 on 5/7/2008 11:13:16 AM , Rating: 2
Not to say that losing 4000 computers is something easy to do. But with millions of employees and computers, it is possible there is a small percentage that are destroyed by accident, stolen, etc...With the large enough denominator, even a large raw number looks insignificant as a percentage.


RE: 1000=$30 million?
By MrBlastman on 5/7/2008 11:19:50 AM , Rating: 2
Perhaps with all the paperwork people are required to fill out in the government, when employees decided to dispose of their laptop they saw the pile of forms they'd have to fill out and decided to ignore that part of the process.

I wouldn't be suprised.


RE: 1000=$30 million?
By djcameron on 5/7/2008 11:26:26 AM , Rating: 2
In the Army, we had layout all of our equipment, including toolboxes, on a regular basis. If anything was missing, we had to pay for it. They need to do this for civilian jobs too.


RE: 1000=$30 million?
By dflynchimp on 5/7/2008 5:13:49 PM , Rating: 2
Shouldn't it be obvious? The government buys their sh!t from Alienware.


HDD encryption
By EricTheRed03 on 5/7/2008 9:46:19 AM , Rating: 2
Have they not heard of encrypting their drive? They can easily be using something like "TrueCrypt"!




RE: HDD encryption
By omnicronx on 5/7/2008 9:59:06 AM , Rating: 2
Yes because that is going to stop someone that knows what they are doing =P.. I hope you detected the sarcasm..


RE: HDD encryption
By weskurtz0081 on 5/7/2008 1:32:24 PM , Rating: 2
Well, they could just password protect the hard drive, not need to encrypt it. The password is stored on the drive itself, and the drive will not respond to read/writes without it. Or, encrypt them to prevent someone from trying to manually pull the data from the removed disc.

It is VERY difficult to get past a password protected HDD... so, even if you "know what you are doing", good luck with that.


RE: HDD encryption
By Homerboy on 5/7/2008 10:00:10 AM , Rating: 2
This is entirely the point I don't get. Fine use laptops EVERYWHERE and anywhere you want. Lose them at will for all I care (though I also agree with the above poster saying that if you lose it, you pay for it).
But why oh WHY are these laptops not using encryption on the HDDs with (super) complex passwords? TrueCrypt, PGP Whole Disk... the list goes on and on.


RE: HDD encryption
By docinct on 5/8/2008 8:36:34 AM , Rating: 2
Actually the Govt has heard of encryption software and put 9 contracts in place almost a year ago for agencies to acquire it (also other countries and all states, cities and towns here in the U.S.A.). Written policy requires encryption for notebooks with sensitive data. Lowest cost solutions ran around $11 per copy. (TrueCrypt didn't make the cut, possibly because they wanted central management of users, keys and policy settings).
Here in our state, we took advantage of one of the contracts and have encrypted over 6,000 laptops (5,000 in under 18 days).


Context
By gramboh on 5/7/2008 11:13:12 AM , Rating: 2
The $30M is meaningless without a context such as the total IT budget for the department, what if it is $1B/year?